The Town of East Montpelier invites contractors to bid on the Quaker Road Culvert Replacement Project. The culvert is located on Quaker Road a half mile west of the road’s intersection with US Rte. 2 in East Montpelier Village. The town held a pre-construction bid meeting on Thursday, May 24, 2018, 9:00 a.m. at the site. We recommended that all interested contractors attend the pre-bid conference; 8 contractors attended. Bids will be due Monday, June 4, 2018, 4:00 p.m. at the East Montpelier Town Office.
Documents of Interest:
Quaker Road Culvert Project Bid Proposal Form
Quaker Road Culvert Project Contractor’s Bid sheet
Quaker Road Culvert Project Plans
Quaker Road Culvert Project Location Map
Quaker Road Culvert Project Stream Alteration Permit
Information discussed at the May 24th Pre-Bid Conference:
1. The plans available above are the final plans with complete culvert information. If you downloaded a set of plans prior to Tuesday (May 22nd) evening, you may not have the most current version. Chase & Chase Surveyors is providing the design data service for this project and will provide the information in whatever format best fits the chosen contractor’s methodology.
2. The culvert will be provided by the town. The new 66″-diameter culvert will be in three segments (20′, 20′, 21′) and the contractor will have to put the segments together. The existing 24″-diameter pipe will remain the property of the town. The contractor will be responsible for loading the removed culvert onto a town vehicle for removal from the site.
3. The state wetlands permit has not yet been received. The application is in process. If anything changes prior to the June 4th bid submission deadline, the information will be available on this web page. The selected contractor will be kept informed as to the progress of the permit process.
4. The owners of the outlet (south) side of the culvert, Robert & Rebekah Brown, are interested in receiving some/all of the residual fill from this project. The Browns are also willing to provide a staging area for the project. The chosen contractor will need to work closely with the Browns. One possible amenity that could be provided by the contractor would be to provide a flatter access from the Brown driveway onto Quaker Road to help alleviate the concern that the new guardrail will inhibit sight lines.
5. Dig Safe has located active telephone (FairPoint/Consolidated) and cable (Comcast) lines on the north side of the road right-of-way. There are also lines running along the south side (see pictures below from the 2011 May storm damage), but those lines are currently unclaimed by any utility.
6. There is a Microsoft Excel spreadsheet version of the Contractor’s Bid Sheet that is set up with formulas to do the totals per item and final total calculations. If a contractor wants a copy of the spreadsheet, contact Doug Newton at firstname.lastname@example.org.
7. The project is permitted under the state’s general stream alteration permit. In stream work is limited to the period July 1 to October 1.
8. The project is expected to be constructed during the period July 9 — August 17, 2018. The contractor will be provided up to a 28-day full road closure period during the July 9 — August 17 period. At the end of the 28-day closure, the road is expected to be fully restored and usable by normal traffic. Final off-road work can continue beyond that point.
9. Existing pavement must be removed and disposed of off-site. Contractor is responsible for painting the center and side lines when repaving is complete.