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The Town of East Montpelier invites contractors to bid on the Quaker Road Culvert Replacement Project. The culvert is located on Quaker Road a half mile west of the road’s intersection with US Rte. 2 in East Montpelier Village. The town held a pre-construction bid meeting on Thursday, May 24, 2018, 9:00 a.m. at the site. We recommended that all interested contractors attend the pre-bid conference; 8 contractors attended. Bids will be due Monday, June 4, 2018, 4:00 p.m. at the East Montpelier Town Office.

Quaker Road Culvert Project Invitation to Bid

Documents of Interest:

Quaker Road Culvert Project Bid Proposal Form
Quaker Road Culvert Project Contractor’s Bid sheet
Quaker Road Culvert Project Plans
Quaker Road Culvert Project Location Map
Quaker Road Culvert Project Stream Alteration Permit

Information discussed at the May 24th Pre-Bid Conference:

1. The plans available above are the final plans with complete culvert information. If you downloaded a set of plans prior to Tuesday (May 22nd) evening, you may not have the most current version. Chase & Chase Surveyors is providing the design data service for this project and will provide the information in whatever format best fits the chosen contractor’s methodology.
2. The culvert will be provided by the town. The new 66″-diameter culvert will be in three segments (20′, 20′, 21′) and the contractor will have to put the segments together. The existing 24″-diameter pipe will remain the property of the town. The contractor will be responsible for loading the removed culvert onto a town vehicle for removal from the site.
3. The state wetlands permit has not yet been received. The application is in process. If anything changes prior to the June 4th bid submission deadline, the information will be available on this web page. The selected contractor will be kept informed as to the progress of the permit process.
4. The owners of the outlet (south) side of the culvert, Robert & Rebekah Brown, are interested in receiving some/all of the residual fill from this project. The Browns are also willing to provide a staging area for the project. The chosen contractor will need to work closely with the Browns. One possible amenity that could be provided by the contractor would be to provide a flatter access from the Brown driveway onto Quaker Road to help alleviate the concern that the new guardrail will inhibit sight lines.
5. Dig Safe has located active telephone (FairPoint/Consolidated) and cable (Comcast) lines on the north side of the road right-of-way. There are also lines running along the south side (see pictures below from the 2011 May storm damage), but those lines are currently unclaimed by any utility.

2011 Quaker Road Culvert Outlet Photo 1
2011 Quaker Road Culvert Outlet Photo 2

6. There is a Microsoft Excel spreadsheet version of the Contractor’s Bid Sheet that is set up with formulas to do the totals per item and final total calculations. If a contractor wants a copy of the spreadsheet, contact Doug Newton at newtontechnicalservices@charter.net.
7. The project is permitted under the state’s general stream alteration permit. In stream work is limited to the period July 1 to October 1.
8. The project is expected to be constructed during the period July 9 — August 17, 2018. The contractor will be provided up to a 28-day full road closure period during the July 9 — August 17 period. At the end of the 28-day closure, the road is expected to be fully restored and usable by normal traffic. Final off-road work can continue beyond that point.
9. Existing pavement must be removed and disposed of off-site. Contractor is responsible for painting the center and side lines when repaving is complete.

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The East Montpelier Selectboard will hold its second, and likely final, public hearing on the proposed 2018 Town Plan on Monday, June 4, 2018, 6:30 p.m. at the town office building. At 7:00 p.m. or immediately after the conclusion of the hearing, whichever comes later, the Selectboard will hold a special (due to the altered start time) regular meeting to discuss feedback received at the hearing, consider adoption of the town plan, and handle other business.

June 4, 2018 Hearing on Town Plan

Documents of Interest:

EM Planning Commission Report on 2018 Town Plan
Proposed 2018 EM Town Plan
2013 EM Town Plan
2017 EM Village Master Plan
2013 EM Local Hazard Mitigation Plan

Public comment on the Draft 2018 Town Plan will be taken until June 4, 2018. For more information or to provide comment on the draft plan, please contact:

Bruce Johnson
EM Town Administrator
PO Box 157
East Montpelier, VT 05651
(802) 223-3313 x 204
eastmontadmin@comcast.net