Request for Proposals (customized) & Request for Bids (standardized products or services that are not customized) will be posted here. Any addendums will be posted on this webpage and it is the responsibility of bidders to obtain any addenda here. Please complete/provide a Bid Sheet if available. The Selectboard will select the vendor at a Selectboard Meeting following the bid due date for that project. The Selectboard usually meets on the first and third Monday of every month with few exceptions due to summer and holidays. In addition to this webpage, normal town postings and newspaper, bids are also located here: https://www.vermontbusinessregistry.com . VTrans requires at least three weeks. FEMA requires “adequate” time. Generally, three weeks is seen as a minimum to generate open competition.
East Montpelier’s New RFPs:
1. Municipal Planning Grant – Historic North Montpelier Village Downtown Actionable Shovel-Ready Master Plan
Municipal Planning Grant (MPG) – North Montpelier Resilience & Revitalization Description: East Montpelier was awarded a $29,500 Municipal Planning Grant to undertake the North Montpelier Resilience & Revitalization Master Plan, a community-led effort focused on the future of our historic village. The plan integrates housing, flood resilience, infrastructure, food systems, and village life into a single, actionable framework. The work supports seniors aging in place, creates opportunities for young families and returning neighbors, incentives for small businesses, penalties for closing the commercial center, and strengthens the village core as a walk-able, working center of community life. The Selectboard has asked the MPG Steering Committee to raise the required $3,000 local match through community fundraising. We submitted the grant application 11/3/25 and were awarded $29,500.
-Proposals due: April 16, 2026, by 11:00 a.m. (This due date was extended to April 16, 2026, by 11:00am to allow time for the Selectboard to review the proposals. A decision most likely will be made April 20, 2026 Selectboard meeting & bidders are welcome to join.)
Town of East Montpelier North Montpelier (NoMo) Village MPG RFP 2.27.26
Addendum 1- MPG Grant Application- Gears #72
Addendum 2- Municipal Planning Grant Administration Guide 2026
Addendum 3- MPG Grant Administration Notes (match logistics and funding of grant explained)
Addendum 4- EM Sub-recipient Oversight Monitoring Policy
Addendum 5- An Example of a Village Plan MPG Project (from a different town) 2023
Addendum 6- MPG 72 Grant Agreement
Addendum 7-Vendor Q & A MPG RFP
2. CDBG-DR Grant for North Montpelier near Orchard Valley Waldorf School, Inc (55 acre)- Developer Ready Feasibility Study/ Actionable Shovel-Ready Plan
Community Development Block Grant – Disaster Recovery (CDBG-DR) Description: East Montpelier received $100,000 in competitive CDBG-DR planning funds to conduct a feasibility study for shovel ready inter-generational, affordable, and resilient housing at the Orchard Valley Waldorf School, Inc campus. The study will in part analyze site conditions, infrastructure capacity and neighborhood impacts to assess how housing at this location could strengthen long-term community resilience.
– Submissions due by April 20th 11am submit to manager@eastmontpeliervt.org
-The $260k Match requirement on the Award Letter is an error and that is not required per meeting on 1/15/26 10am & a new agreement will be issued per meeting on 2/10/26.
-Please also note that an active and valid SAM.gov registration will be needed for any consultants or program managers associated with the project. The vendor that the town procures will need to obtain a UEI number before the town can execute a contract for program management with them.
Town of East Montpelier CDBG RFP Developer-Ready Feasibility Study 3.20.26
Addendum 1- Detailed Deliverables Addendum CDBG-DR Planning Grant 2.10.26
Addendum 2- CDBG-DR East Montpelier Planning Grant Application -Gears #58
Addendum 3- CDBG-DR Project Description
Addendum 4- CDBG-DR Award Letter
Addendum 5- CDBG-DR Award Letter Guidance
Addendum 6- CDBG-DR Property Owner Flood Damage and Assistance Affidavit
Addendum 7- Municipal Policies
Addendum 8- Environmental Review was Approved for ENV-2025-E Montpelier-#74 in Gears
Addendum 9- Sept 25 2005 CDBG-DR Public Hearing Minutes
Addendum 10- 2.27.26 DRAFT Grant Agreement – East Montpelier
Addendum 11- Orchard Valley Waldorf School, Inc existing plans
Addendum 12- A Vision for Sustainable Housing in East Montpelier
Addendum 13-Vendor Q&A CDBG RFP
Addendum 14- GF Full Parcel Survey Map-from2003
CDBG-DR Applicant Guidance | Agency of Commerce and Community Development Link
3. East Montpelier Lawns and Recreation Fields Maintenance
RFP to be posted soon / draft in process
4. Recreation Field Shelter- Bid submissions due May 11, by 11:00am, email to manager@eastmontpeliervt.org
EM Timber Frame Park Shelter RFP
Addendum 1- Recreation Park Shelter Site Plan 2025
Addendum 2- Exhibit A – LWCF Budget as of 07232025
Addendum 3- Exhibit B – Town cost share of LWCF Budget as of 07232025
Addendum 4- Exhibit C – Summary of Transactions Ordered by Anticipated Date
Addendum 5- Exhibit D – Plot of Town Funds Cash Flow over Time
5. Sidewalk Project (dependent on approval)
Sidewalk Extension Project Description
6. Town Hill Rd. White Lines: We plan to do this project in the late spring 2026/ summer of 2026. We are doing one fog line at a time to space it out for the town’s budget, so only paint one side white 4″, a 2.26 miles long stretch, one year and then do the other fog line the next year. This is the first time we’ve went out to bid for line striping. Our Road Foreman is at highway@eastmontpeliervt.org for any specific questions. Please submit bids to manager@eastmontpeliervt.org
Town Hill Rd white lines RFP
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Blank Town RFP Templates:
RFP Blank Notice/ Warning Template
East Montpelier RFP Blank Template
Blank Town Contract Agreement Example /Template (non fema projects):
East Montpelier Contract for Services Form 2024
Blank Town Contract Agreement Example /Template (fema projects):
Contract Template_FEMA Funded DRAFT
FEMA PA Compliant Model Contract Guidance DRAFT
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Previous RFPs (completed projects):
1. Horn of the Moon Culvert Replacement Construction Project- (pics of current culvert which is a temp. solution & location) This is a FEMA DR-4810 Project and we have the necessary 2 easements from abutting landowners. We are awaiting permit approval, the permit applications were submitted.
Horn of the Moon Culvert Replacement Project RFP Notice- Bids Due by June 6, 2025
East Montpelier – Horn of the Moon Road Culvert – Stamped Plans and Specs
East Montpelier – Horn of the Moon Road Culvert – Bid Documents
Horn of the Moon Stream Alteration Permit- SA4258final
Horn of the Moon RFP Addendums:
East Montpelier Horn of the Moon Road Culvert Replacement – ADDENDUM NO 1
East Montpelier Horn of the Moon Road Culvert Replacement – ADDENDUM NO 2
Please note: Last month Camp Precast had no concerns with CAMP manufacturing the structure and a contractor installing it prior to October 1. I do not recommend having the Town purchase/manufacture the structure. If the contractor(s) are having concerns with the schedule, they can bring it up as a question during the bid phase.
2. Solar Project for New Town Garage- We are looking for a 50 kW system to be roof mounted on a 1.5 / 12 roof slope standing seam metal roof. The attachment method will be required to the following rib seam in the attached document. Bids are due May 15, 2025 before 12pm.
Solar Project Town Garage RFP Notice/ Warning- Bids Due Thursday, May 15, 2025
East Montpelier Town Garage PV RFP V 4.14.25
PAC CladTiteLoc Spec Sheet
3. 2026 Ash Tree Removal Project- Bids are due Feb 2, 2026 at 11:00am.
2026 RFP for East Montpelier Ash Tree Removal-Draft
Ash Tree RFP Notice 2026-Final
-Please note there is only one project to bid on even though 2 bid sheets were provided in RFP.
Ash Tree Projects 2026 Remainders 02242026