Request for Proposals (customized) & Request for Bids (standardized products or services that are not customized) will be posted here. Any addendums will be posted on this webpage and it is the responsibility of bidders to obtain any addenda here. Please complete/provide a Bid Sheet if available. The Selectboard will select the vendor at a Selectboard Meeting following the bid due date for that project. The Selectboard usually meets on the first and third Monday of every month with few exceptions due to summer and holidays. In addition to this webpage, normal town postings and newspaper, bids are also located here: https://www.vermontbusinessregistry.com . VTrans requires at least three weeks. FEMA requires “adequate” time. Generally, three weeks is seen as a minimum to generate open competition.
East Montpelier’s New RFPs:
1.Town Hill Rd. White Lines: (Proposals are due at 11:00 a.m. Monday, November 17, 2025.)
We plan to do this project in the late spring 2026/ summer of 2026. We are not doing this project right away. We are doing one fog line at a time to space it out for the town’s budget, so only paint one side white 4″, a 2.26 miles long stretch, one year and then do the other fog line the next year. This is the first time we’ve went out to bid for line striping.
Our Road Foreman is at highway@eastmontpeliervt.org for any specific questions. Please submit bids to manager@eastmontpeliervt.org
2. Upcoming…Recreation Field Shelter- (Dependent on approval of 2025 Land and Water Conservation (LWCF) grant application submitted on February 22, 2025)
Previous RFPs (completed projects or projects in process):
1. Horn of the Moon Culvert Replacement Construction Project- (pics of current culvert which is a temp. solution & location) This is a FEMA DR-4810 Project and we have the necessary 2 easements from abutting landowners. We are awaiting permit approval, the permit applications were submitted.
Horn of the Moon Culvert Replacement Project RFP Notice- Bids Due by June 6, 2025
East Montpelier – Horn of the Moon Road Culvert – Stamped Plans and Specs
East Montpelier – Horn of the Moon Road Culvert – Bid Documents
Horn of the Moon Stream Alteration Permit- SA4258final
Horn of the Moon RFP Addendums:
East Montpelier Horn of the Moon Road Culvert Replacement – ADDENDUM NO 1
East Montpelier Horn of the Moon Road Culvert Replacement – ADDENDUM NO 2
Please note: Last month Camp Precast had no concerns with CAMP manufacturing the structure and a contractor installing it prior to October 1. I do not recommend having the Town purchase/manufacture the structure. If the contractor(s) are having concerns with the schedule, they can bring it up as a question during the bid phase.
2. Solar Project for New Town Garage- We are looking for a 50 kW system to be roof mounted on a 1.5 / 12 roof slope standing seam metal roof. The attachment method will be required to the following rib seam in the attached document. Bids are due May 15, 2025 before 12pm.
Solar Project Town Garage RFP Notice/ Warning- Bids Due Thursday, May 15, 2025
East Montpelier Town Garage PV RFP V 4.14.25
PAC CladTiteLoc Spec Sheet
Blank Town RFP Templates:
RFP Blank Notice/ Warning Template
East Montpelier RFP Blank Template
Blank Town Contract Agreement Example /Template (non fema projects):
East Montpelier Contract for Services Form 2024
Blank Town Contract Agreement Example /Template (fema projects):
Contract Template_FEMA Funded DRAFT
FEMA PA Compliant Model Contract Guidance DRAFT